RTS Family conference – June 2022

Location

Holiday Inn Birmingham Airport, Coventry Road, Birmingham B26 3QW

Date

Saturday 11th June 2022

The conference is fully booked – bookings are closed

About

The RTS Support Group conferences are family events with something to interest everyone. The conference day will comprise of keynote presentations during the morning and interactive workshops during the afternoon. In the evening, families are invited to join an RTS Support Group dinner and enjoy the evening’s entertainment and the opportunity to socialise and relax.

The conference is heavily subsidised through the charity’s funds however, it is necessary for us to make a charge. If the cost requested will cause a problem for you, please let us know at info@rtsuk.org.uk and we will contact you to discuss financial support on a case-by-case basis.

Due to anticipated demand, please limit your part to immediate family/caregivers of individuals with RTS and a maximum of five people per family booking.  Note that the hotel can only accommodate a maximum of four people in a family room.  Additional members in a family booking would require a further room.

The conference package includes:

  • Attendance at conference presentations and full access to workshops
  • Refreshments and lunch on the day of the conference
  • Creche for children with and without RTS up to the age of 16
  • Dinner and evening entertainment
  • Overnight accommodation in a family room (maximum four people: double bed and a sofa bed) or a single room
  • Breakfast on Sunday 12th June 2022
  • Use of the Holiday Inn’s facilities which includes a swimming pool

This comprehensive conference package is provided at a cost of £120 per family booking.

The cost of one room only is included in the amount you pay. Family rooms accommodate a maximum of four people, and have a double bed and a sofa bed.

Should you require an additional room for Saturday 11th June, or wish to travel to Birmingham the day before the conference, and book accommodation for Friday 10th June, a limited number are available at a reduced room rate of:

  • £139 per night for bed & breakfast for a double/family room.
  • £129 per night for bed & breakfast for a single occupancy room.

We will be giving priority initially to UK based families but hope to be able to host families from overseas who wish to attend provided that the hotel capacity allows.

Content / Workshops

Join us for an interesting and informative event, with presentations from experts, and workshops with specialists and other RTS families. We will be offering 1:1 appointments to give you a chance to get tailored advice from some of our speakers who have experience with RTS.

The RTS Support Group committee are delighted that this will be a long-awaited opportunity for families to make new connections, and to catch up with existing acquaintances. The conference is designed to provide useful information to both families who may have received a recent RTS diagnosis, and updates on the latest research and information for those who have attended previous conferences.

During the day, our keynote presentations and workshops will include information and discussions on the following topics:

  • Genetics
  • Mental health
  • Challenging behaviours
  • Transitioning to Adult Services
  • Finance and personal budgets
  • RTS teenager and young adult “get together”
  • A parent’s perspective

We are really looking forward to hosting an in-person event after the disruption of the pandemic and while we are lining up a full agenda to give you a chance to hear from expert speakers, you can be assured that there will be plenty of time for socialising and making new contacts. The conference daytime programme is expected to finish at 5 pm with dinner and evening entertainment to follow.

Our AGM will be held as part of the Conference.

Families are invited to arrive from 8.45 and the creche will open at 9.15. The conference will start at 9.30 am.

The conference will be held at the Holiday Inn, Birmingham Airport. We have lined up a fantastic crèche that will provide fun activities for younger attendees.

Creche / Day Care Facilities

We’ve secured the services of an experienced creche available to all children with or without RTS up to and including the age of 16 to enable parents/caregivers to get the most out of the day and take advantage of workshops and speakers.

There will be a number of zones in the room which we hope will provide appealing activities for a wide range of ages and interests:

  • TV/DVD area playing movies,
  • gaming area with an Xbox and PlayStation,
  • story area,
  • messy play and
  • arts and crafts.

The room where the creche will be located is close to the conference room making it easy for parents to pop in during the day.

Should your family wish to use the creche/day care facilities we will need your permission to forward your contact details to the creche organiser who will contact you directly to establish your individual requirements for your child/children. This will be requested and you can give consent when you complete your booking form.

Conference, evening and overnight package for a family party of up to five people

The full conference package includes:

  • Attendance at conference presentations and full access to workshops for a family party of up to five people
  • Refreshments and lunch provided on the day of the conference
  • Professionally supervised and managed creche and activities for children with and without RTS up to the age of 16
  • Dinner and evening entertainment with time to socialise and relax with other RTS families
  • Overnight accommodation in a family room (maximum four people – please see note 1 below) or a single room – you can select this when completing the booking form
  • Breakfast on Sunday 12th June 2022
  • Use of the Holiday Inn’s facilities which includes a swimming pool

Note

  1. A family room at the Holiday Inn sleeps maximum four people (with a double bed and a sofa bed)
  2. If you are a family party of five, you will require a second room to be booked at your own cost.
  3. If you wish to book an additional room for Saturday 11th June or accommodation for the night before the conference, Friday 10th June, we have secured a limited number of rooms at a reduced rate of £139 per night bed & breakfast double/family room or £129 per night bed & breakfast for a single occupancy room. Select these when completing the booking form.

Conference day only package for a family party of up to five people

The day package includes:

  • Family daytime attendance for the conference and workshops for a maximum of five people per family party
  • Professionally supervised and managed creche and activities for children with and without RTS up to the age of 16
  • Lunch and refreshments

Parking and Public Transport

Parking is available and payable at the hotel at a special RTS conference rate of £5 per vehicle per day. There are a limited number of disabled parking spaces available at the hotel, allocated on a first come, first served basis. 

Hotel Address

If you plan to travel by public transport, the hotel is very conveniently located – Birmingham International Train Station and Birmingham Airport are just 1.5 miles from the hotel.

Holiday Inn Birmingham Airport – NEC
Coventry Road
West Midlands
Birmingham
B26 3QW
United Kingdom

Booking and Payment

Details of your family party, accommodation requirements, and other related questions will be collected when you complete your booking form. Please click ‘Book your place’ to proceed to booking. At the end of the booking process, payment is taken for your chosen conference package. Terms and conditions about cancellation and other points are given in the Questions section.

If you have a query related to the conference which is not answered in the information provided here, please email us at info@rtsuk.org.uk

FAQ

I have a family party of five people, can we all share a family room at the Holiday Inn?

The hotel advises that their family rooms include a double bed and a sofa bed, and have a maximum capacity of four people. If you have five people in your family party, the Holiday Inn request that an additional room should be booked.

Outside of the creche arrangements, are there facilities to take care of children attending outside of the creche

The creche will operate from 9 am to 5 pm on Saturday 11th June for pre-registered children up to and including the age of 16. This provision will cater for children with and without RTS. Outside of these hours, children must be supervised by their accompanying adult/s.

I’d like my child/children to attend the creche, how do I book them in?

Please include your requirements in the conference booking form. If you have already booked and later decide to make use of the creche, please email info@rtsuk.org.uk by Monday 16th May at the latest with the following details for each child being registered:
• Name
• Date of birth
• Any additional needs or RTS diagnosis
• Parent contact details
SOS Care Services will make contact with you once your booking has been made.

Who is running the creche, and are they qualified to look after my child?

SOS Care Services will provide care and activities during the day so that parents can focus on the presentations and workshops. SOS Care Services provide care and support for children and young adults with additional needs. You can read more about them on their website here)

What happens if the event is cancelled due to COVID or other unavoidable circumstances?

We will reschedule the conference and move your booking to a new date. In this instance, the new date will be advised to you by email. Unfortunately it will not be possible to issue a refund if you are unable to attend on the new date.

Can I cancel my conference booking?

If you wish you cancel your booking, you must contact the hotel directly by midday the day before arrival at the latest to request a refund. Cancellations after this date cannot be refunded. Please do not email the RTS Support Group to cancel your booking as correspondence may not be picked up and acted on so close to the date of the conference.

Regional RTS Family Network

We appreciate how helpful it can be to know other families who are living with RTS, and as well as meeting at the conference, we are planning to establish regional RTS family groups in order to put families in contact with each other if they wish.

Please indicate if you would be interested in becoming part of a regional group and sharing your details with others in your area within the booking form.